1. Introduction
Maximus AI ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and related services (collectively, the "Services").
2. Information We Collect
Account Information
When you create an account, we collect your name, email address, and profile preferences.
Voice Data
When you use voice features, we process audio input to generate transcriptions and AI responses. Voice recordings are processed in real time and are not stored permanently unless you explicitly enable conversation history.
Calendar and Scheduling Data
If you connect your calendar, we access event data to provide scheduling assistance. We only read and write calendar data as explicitly authorized by you.
Usage Data
We automatically collect information about how you interact with our Services, including device type, operating system, features used, and session duration.
Location Data
With your permission, we collect approximate location data to provide relevant business discovery and recommendations. You can disable location access at any time in your device settings.
3. How We Use Your Information
We use the information we collect to:
- Provide, maintain, and improve our Services
- Process voice commands and generate AI responses
- Manage calendar events and scheduling
- Deliver personalized recommendations
- Send service-related communications
- Detect and prevent fraud or abuse
- Comply with legal obligations
4. Data Retention
We retain your account information for as long as your account is active. Conversation history is retained according to your app settings, with a default retention period of 30 days. You may delete your data at any time from the app settings.
5. Data Security
We implement industry-standard security measures, including:
- Encryption of data in transit (TLS 1.3) and at rest (AES-256)
- Regular security audits and penetration testing
- Role-based access controls
- Secure key management via Olympus Cloud
6. Third-Party Sharing
We do not sell your personal information. We may share data with:
- Service providers who assist in operating our platform (hosting, AI inference)
- Third-party integrations you have explicitly authorized (calendar providers)
- Law enforcement when required by law
7. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data
- Object to or restrict certain processing activities
- Export your data in a portable format
8. Children's Privacy
Our Services are not directed to individuals under 13. We do not knowingly collect personal information from children.
9. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of material changes through the app or by updating the "Last updated" date.
10. Contact Us
If you have questions about this Privacy Policy, please contact us at privacy@maximus.ai.